Withdrawal

After the regular drop/add period at the beginning of each term, you may withdraw from one or more courses before the end of the eighth week of the semester. The total number of credit hours carried should not fall below the minimum credit hour requirement of the program.

This withdrawal period results in differing refund rates. You are encouraged to consult the University academic calendar for specific dates. If you withdraw from a course during the withdrawal period, the grade of “W” is entered on your transcript.

Leave for Absence 

You may apply for a leave of absence from the semester if you do not register courses or want to drop courses registered prior to the end of the add/drop period. No penalties will be applied and the courses will not appear in the student's transcript.

• For new students who applied for a leave of absence in their semester of admission, all registered courses will be dropped and their admission will be terminated. Consequently, they must apply for re-admission in the next semester if they desire to study again at Qatar University.
• For current students, they can apply for a leave of absence from the semester before the end of the add/drop period. All registered courses will be dropped.
• Graduate students can defer their study before it begins for a maximum of two semesters, provided the program is still offered at Qatar University. Students requesting such an extension must submit the official written request Defer Semester of Admission Form to the Vice President for Student Affairs.

How to Apply

Visit the myBanner System manual to learn more about how to apply for withdrawal from a course.

If you intend to withdraw from a semester (from all courses), you will require the approval of your academic advisor and the Head of your Academic Department. If you are on academic final probation, you will not be allowed to withdraw from the semester without providing a compelling reason.

Withdrawal from a semester must be within the time limit set by the academic calendar. You cannot withdraw from QU for more than four semesters; the exception to this provision is during a study adjournment (emergency reasons). If you withdraw from a semester, you must re-enroll before registering for the following semester. The Vice President for Student Affairs may grant exceptions to this regulation in extenuating circumstances.

After the add/drop period, you may withdraw from the semester (from all courses), Fall and Spring semesters, before the end of the tenth week. A financial charge may be applied.

How to Apply

Visit the myBanner System manual to learn more about how to apply for a leave of absence or withdrawal from a semester.
 

For Undergraduate Applicants

The following applies to all undergraduate applicants seeking to withdraw from a semester:

1. You can withdraw/apply for Leave of Absence for four (4) non-consecutive semesters, withdrawal from a summer semester is not considered. If you withdraw from more than four courses, you must re-enroll before registering for the following semester.
2. If you are placed on final probation, you may not withdraw from a semester or leave the university for the remainder of the semester without providing a compelling reason. These requests are reviewed by the Student Affairs Committee, which takes the proper decision.
3. You are not allowed to withdraw from the semester or request a leave of absence if the period will exceed the maximum studying years at the university.
4. Withdrawals from the semester after the add /drop period are subjected to the financial penalties according to the time of withdrawal.
5. Withdrawal from the semester results in final grades of "W" for all courses in the concerned semester. A "W" grade does not affect the GPA.
6. Withdrawal from a semester must be within the time limit set by the academic calendar.

For Graduate Applicants

The following applies to all graduate applicants seeking to withdraw from a semester:

1. You cannot withdraw from QU for more than two semesters.
2. Withdrawal from a semester (from all courses) requires the approval of your academic advisor and the director of the graduate program.
3. If you withdraw from a semester, you must re-enroll before registering for the following semester.
4. Withdrawal from the semester results in final grades of "W" for all courses in the concerned semester. A "W" grade does not affect the GPA.
5. If you placed on final probation, you may not withdraw from a semester or leave the university for the remainder of the semester without providing a compelling reason. These requests are reviewed by the Student Affairs Committee, which takes the proper decision.
6. Withdrawals from the semester after the add /drop period are subjected to the penalties according to the time of withdrawal.
7. Withdrawal from a semester must be within the time limit set by the academic calendar.